The specifics of documents types indexing (using the example of the List of documents created in the Ministry of Science and Higher Education of the Russian Federation and its subordinate organizations activities, with identified retention periods)

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Abstract

The methodical and practical aspects of documents types indexing of the List of documents created in the Ministry of Science and Higher Education of the Russian Federation and its subordinate organizations activities, with identified retention periods (2023) are analyzed. Specific examples of individual lines indexing are presented. The increasing efficiency of using the List of documents when developing a high-quality index of document types is highlighted.

About the authors

E. A. Plekhanova

Russian Research Institute of Economics, Politics and Law in Science and Technology

Email: e.plehanova@riep.ru
SPIN-code: 4934-1710
PhD (in economics), associate professor, head of the Center for Intellectual Capital Development of the Russian Research Institute of Economics, Politics and Law in Science and Technology (RIEPL), Moscow, Russian Federation. Moscow

K. V. Korepanov

Russian Research Institute of Economics, Politics and Law in Science and Technology

Email: k.korepanov@riep.ru
SPIN-code: 6966-0342
PhD (in jurisprudence), head of the Sector for Legal Issues of Science and Technology Policy of the Russian Research Institute of Economics, Politics and Law in Science and Technology (RIEPL), Moscow, Russian Federation. Moscow

References

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  2. Albrecht B.V., Simonova E.R. Ob ukazatelyax vidov i raznovidnostej dokumentov k tipovy`m i vedomstvenny`m perechnyam dokumentov so srokami xraneniya [About indexes of types and varieties of documents to standard and departmental lists of documents with retention periods]. Vestnik VNIIDAD = Herald of VNIIDAD. 2020;1:15–22. (In Russian).
  3. Afanasyeva L.P., Muravyova N.A., Savostina E.A. Osobennosti sozdaniya i primeneniya vedomstvenny`x perechnej dokumentov so srokami xraneniya na sovremennom e`tape [Features of creation and use of departmental lists with retention periods at the present stage]. Vestnik VNIIDAD = Herald of VNIIDAD. 2019;5:13–21. (In Russian).
  4. Kutkin A.V. E`volyuciya sistemy` perechnej dokumentov so srokami xraneniya v Rossii v 1830–2020-e gody`: vedomstvenny`e perechni [Retention schedule system evolution in Russia (1820–2020): corporate schedules]. Vestnik VNIIDAD = Herald of VNIIDAD. 2022;1:20–30. (In Russian).
  5. Romanova E.A. Sistema perechnej dokumentov s ukazaniem srokov xraneniya: ee znachenie dlya sfery` deloproizvodstva i arxivnogo dela, tendencii i perspektivy` razvitiya [Documents with the indication of storage periods: its importance for the field of office work and archival business, trends and prospects of development]. In: Document. Archive. Information Society: Proceedings of the V International Scientific and Practical Conference (on the 100th Anniversary of the 1st All-Russian Conference of Archival Professionals) (Moscow, RSUH, October 13–14, 2021). Moscow: TERMIKA.RU; 2022. p. 163–175. (In Russian).
  6. Metodicheskie rekomendacii po podgotovke perechnej dokumentov, obrazuyushhixsya v processe deyatel`nosti federal`ny`x organov ispolnitel`noj vlasti, a takzhe v processe deyatel`nosti podvedomstvenny`x im organizacij, s ukazaniem srokov ix xraneniya: soglasovany` Central`noj e`kspertno-proverochnoj komissiej pri Federal`nom arxivnom agentstve (CzE`PK pri Rosarxive) 24 dekabrya 2021 goda [Instructional Guidelines on Developing the Lists of documents, created in the federal executive bodies and their subordinate organizations activities, with identified retention periods approved by the Central expert review commission under the Federal Archival Agency (CEPC under Rosarkhiv) on December 24, 2021]. Federal Archival Agency – official website. URL: https://archives.gov.ru/documents/methodics/2022-recommendations-perechni-foiv.shtml (accessed: 20.11.2024). (In Russian).
  7. Zhukova M.P. Novaya redakciya Perechnya tipovy`x upravlencheskix dokumentov, obrazuyushhixsya v deyatel`nosti organizacij, s ukazaniem srokov xraneniya [New edition of the List of typical management documents, created in organizations activities, with identified retention periods]. Otechestvenny`e arxivy`= Domestic archives. 2010;2:8–33. (In Russian).

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